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    The dawn of a digital Erasmus: a tale of transformation (Welcome to the EWP Knowledge Base!)

    The Erasmus Without Paper (EWP) initiative has recently undergone a significant transformation aimed at enhancing its digital infrastructure. The Interoperability reinforcement plan, which was in action for six months from September 2022 to February 2023, sought to address critical issues and streamline the digitalisation of the Erasmus+ program. This article reflects on the key deliverables and impacts of this plan.

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    News & Events (EWP Developers Guide)

    This section contains the latest news and events relevant to the technical community of the EWP Network, like changes in APIs, the sharing of commonly encountered bugs in implementations, security alerts, scheduled service breaks, and information on events, such as Infrastructure Forum meetings, technical workshops, conferences.

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    EWP evolution - how stable processes are rolled-out (Welcome to the EWP Knowledge Base!)

    With the findings from the Interoperability Reinforcement Plan in our backpack, the EWP+ consortium looks ahead. At the same time, we keep working to make sure no institution is left behind in implementing digital inter-institutional agreements and learning agreements. What’s on the horizon for EWP in 2023 and 2024? Find out more.

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    SAVE THE DATE: Erasmus Goes Digital webinars return on September 14th (Thursday) (Welcome to the EWP Knowledge Base!)

    In 2022, we welcomed more than 11,500 participants during seven EWP Erasmus Goes Digital webinars and two EWP Town Hall sessions. We have good news, we welcome everyone to new EWP webinars and Town Hall sessions at the start of the 2023-2024 academic year. We will host two sessions on Thursday 14 September, with more to come in the months after.

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    Looking back at EWP+ in 2022 (Welcome to the EWP Knowledge Base!)

    After years of work by teams across Europe, 2022 was the year in which the Erasmus Without Paper (EWP) became a concrete reality. Many Higher Education Institutions (HEIs) transitioned to digitally exchange Inter-Institutional Agreements and Learning Agreements. In this article, we will look back at the main accomplishments of the past year.

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    The EWP Network core building blocks: APIs (Welcome to the EWP Knowledge Base!)


    The Erasmus Without Paper (EWP) initiative promises Higher Education Institutions (HEIs) to exchange information in the context of student mobility swiftly and securely. To do this, it uses digital technology to pave the way to manage mobilities more efficiently. But what does this mean? And how does it work?  Let's look under the hood of the EWP Network at one of the core components, the so-called Application Programming Interfaces, shortly referred to as APIs.

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    Enhancements in the EWP Dashboard are Here! (Welcome to the EWP Knowledge Base!)

    November 23, 2022

    We are pleased to announce an additional webinar to discuss the roll-out of the enhanced EWP Dashboard. Join us on Thursday the 8th of December at 11:00 CET (GMT+1). 

    During the webinar, we will introduce the enhanced User Interface (UI) of the EWP Dashboard, and explain the differences in comparison with the current version. The webinar will also define the timeline for the transition period to ensure all users have the utmost clarity on what can be expected over the coming weeks.

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    ESCI Service Desk: integration of interoperability issues (Welcome to the EWP Knowledge Base!)

    To be able to support all EWP users experiencing interoperability issues, you can now add a ticket via the ESCI Community Service Desk. Service Desk agents will get in touch with the involved providers and help solve the issue. This expansion and improved synergy with third party service desks is essential to be able to support all EWP+ end users in a comprehensive and timely manner.

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    Erasmus Without Paper assessment shows EWP works but some connections have problems (Welcome to the EWP Knowledge Base!)

    The recently published Erasmus Without Paper assessment report made clear that EWP works. However, some software providers do not yet fully comply with the EWP standards. As a result, data exchanges are not always successful, especially regarding inter-institutional agreements.

    Read the full news article on the European Student Card Initiative portal.

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    Digital Erasmus+ as seen by a Digital Officer (Welcome to the EWP Knowledge Base!)

    This is a special "EWP Meet the Team" interview. Many of us across Europe are working together, in close collaboration with each other, to make Erasmus+ digital. Therefore, from time to time, we would like to present the thoughts of different actors from this broader team.

    Tibor Tóth is a Senior Erasmus+ Coordinator for Higher Education activities at the Hungarian National Agency (NA), hosted by the Tempus Public Foundation. Among his duties as KA131 programme coordinator, national OLS contact person, and Business Expert member of DG EAC Erasmus+ Consultative NA Working Group on IT Tools, he acts as the Digital Officer of the National Agency.

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    EGD Autumn webinar (Welcome to the EWP Knowledge Base!)

    Mark your calendar: 3rd of November we invite you for the final Erasmus Goes Digital session of 2022: EGD Autumn Sessions.

    As always, the programme differentiates between EWP Dashboard users and users with an inhouse/third party solution.


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    ESCI Community Service Desk update September (Welcome to the EWP Knowledge Base!)

    The ESCI Service Desk has been supporting the higher education community and students for over 5 months by answering questions concerning the EWP Dashboard, Erasmus Without Paper, the Erasmus App and the Online Learning Agreement. No less than 2,002 out of 2,261 tickets are dealt with. Most of the tickets are answered within one day and resolved within two working days.

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    Developers gathered again in Warsaw (Welcome to the EWP Knowledge Base!)

    For the second time this month, developers gathered in Warsaw for the so-called EWP developers workshop. Representatives from eight IT-systems to manage mobility were present on site, while 15 more colleagues followed the workshop remotely. 

    The main aim of this workshop was to bring developers together to sit hand by hand and test their IIA and LA connections. Amongst on site participants were representatives from some of the software systems representing most HEIs in the EWP network: the EWP Dashboard, Mobility Online and MoveOn. Also Osiris, USOS and three inhouse systems were present in Poland. Amongst the remote participants KION and Sigma participated alongside several inhouse-providers. On the second day of the workshop also ErasmusJet and SoleMove took part.

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    EWP Town Hall meeting 18/10 (Welcome to the EWP Knowledge Base!)

    The EWP+ consortium will organised a second Town Hall meeting on the 18th of October at 14:00 CEST.

    During the Town Hall meeting EWP experts open the floor for discussions and live address questions you may have.

    The Town Hall was livestreamed, and the recording is available on the ESCI YouTube channel.

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    First workshop for EWP-developers took place in Warsaw (Welcome to the EWP Knowledge Base!)

    Last week, mobility software providers gathered in Warsaw to jointly review, discuss and test the implementation of specific functionalities and business processes to exchange IIAs and LAs. 

    Amongst others the Italian programmers from the CINECA system as well as BeSmart SRL, the Spanish SIGMA and Czech IU4S provider, joined this first workshop. Apart from them several in-house providers took part, either in Warsaw or remotely. The EWP Dashboard, the so-called reference implementation, was represented as well. After a round of introductions, the draft mandatory business requirements were presented and discussed for setting the stage. Afterwards participants looked into detail to the technical exchange scenarios and flows, also highlighting the most common misunderstandings of the specification.

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    New service to identify providers of your partners (Welcome to the EWP Knowledge Base!)

    When dealing with the online renewal of inter-institutional agreements (IIAs) and learning agreements (LAs,) you have definitely wondered: what tool is my partner using. A new service developed by the EWP+ Consortium now unlocks this information.

    You might be curious if your partner is already connected to EWP and what provider your partner is using. A newly developed service, the so called “EWP Stats Portal”, unlocks the information of who is using what tool/provider in a few clicks. Use the search functionality to find a partner by typing e.g. the name, erasmus code, city or country and you’ll see immediately what tool is in use at your partner in the column “EWP providers”.

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    Q&A report Town Hall meeting 22/08/2022 (Welcome to the EWP Knowledge Base!)

    On the 22nd of August the EWP+ Consortium organised a so-called Town Hall meeting. The Town Hall meetings are a new format where we open the floor for discussions and live address questions you may have.

    The Q&A report from this Town Hall is now available:

    You can also still watch the recording of the event.

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    EWP by and for universities: governance to further digitise the Erasmus administration (Welcome to the EWP Knowledge Base!)

    The primary purpose of the EWP governance structures is to ensure that all aspects of the digitalisation of Erasmus+ administration can be steered effectively towards a successful completion. The governance structure that has now been approved by the European Commission DG EAC, allows for the involvement of all types of stakeholders, aiming to earn the trust and support of the community it serves. Enhancing the governance mechanisms will enshrine collaborative effort towards deploying state of the art digital infrastructure that significantly advances mobility and cooperation both in Europe and ultimately beyond.

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    Save the Date - EWP Town Hall meeting - 22 August 2022 (Welcome to the EWP Knowledge Base!)

    We are pleased to announce the date for the first EWP+ Town Hall meeting, on the 22nd of August at 2pm CEST (GMT+1). This forum will be part of a set of actions to ensure that no end-user is left behind. See more information about the Interoperability Reinforcement Plan here.

    Because feedback and end-user input are critical in the roll-out and efforts to continuously improve the Erasmus Without Paper Network, we introduce the concept of Town Hall Meetings.

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    Interoperability Reinforcement Plan (Welcome to the EWP Knowledge Base!)

    As the first deadlines for switching to fully digital inter-institutional agreements (IIAs) and learning agreements (LAs) are approaching, further progress is needed to put an end to the considerable difficulties experienced by many end-users. To respond to this need, a new Interoperability Reinforcement Plan (or Action Plan) sets out the full interoperability of IIAs and LAs as the highest priority for the EWP network for the coming 6 months.