Access to OLAs
Coordinators can overview and manage all the OLAs associated with their Higher Education Institution in the Erasmus Dashboard, as they could before, through this link: https://ewp-dashboard.eu/ .
The menu options under OLA are:
Outgoing Students: displaying the outgoing students’ learning agreements of your HEI in every status.
Incoming Students: displaying the incoming students’ learning agreements of sending HEIs that have been signed by the sending HEIs. An OLA created by a student of the sending HEI will not be displayed here until it will be signed for first time by the sending HEI.
Upload: in order to upload prefilled OLAs in a single .csv file.
A guide introducing the new functionalities in the OLA menu, the different ways for an OLA to be created, common errors and possible workarounds can be found here: Creating OLA (enhanced EWP-Dashboard)
Quick Guide:
Default View
When opening the OLA>Outgoing Students or OLA>Incoming Students, all students’ agreements are displayed starting from the last-edited agreement. Αt the top of the page, the total agreements’ number is shown:
In the default view, OLAs are organized in a table format, with the following headers:
Student Firstname
Student Lastname
Start Mobility: start date of the student’s move
End Mobility: end date of the student’s move
Status: state of the OLA
Receiving Institution or Incoming Institution
At the bottom of the page, there’s a navigation tool to browse the OLAs’ list. Note that only three page numbers are shown every time:
Color Indexes - Visibility of OLA's Status
At the left side of every OLA entry, a colored bar index has been added that declares the entry’s status.
There are 3 different color indexes and each one corresponds to a unique OLA state. In the following table, you can see the successive statuses of an OLA and the corresponding color indicators:
