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Access to OLAs

Coordinators can overview and manage all the OLAs associated with their Higher Education Institution in the Erasmus Dashboard, as they could before, through this link: https://ewp-dashboard.eu/ .

The menu options under OLA are:

  1. Outgoing Students: displaying the outgoing students’ learning agreements of your HEI in every status.

  2. Incoming Students: displaying the incoming students’ learning agreements of sending HEIs that have been signed by the sending HEIs. An OLA signed just created by the a student of the sending HEI HEI  will not be displayed here until it will be signed for first time by the sending HEI.

  3. Upload: in order to upload prefilled OLAs in a single .csv file.

A guide introducing the new functionalities in the OLA menu, the different ways for an OLA to be created, common errors and possible workarounds can be found here: Creating OLA (enhanced EWP-Dashboard)

Default View

When opening the OLA>Outgoing Students or OLA>Incoming Students, all students’ agreements are displayed starting from the last-edited agreement. Αt the top of the page, the total agreements’ number is shown:

In the default view, OLAs are organized in a table format, with the following headers:

  1. Student Firstname

  2. Student Lastname

  3. Start Mobility: start date of the student’s move

  4. End Mobility: end date of the student’s move

  5. Status: state of the OLA

  6. Receiving Institution or Incoming Institution

At the bottom of the page, there’s a navigation tool to browse the OLAs’ list. Note that only three page numbers are shown every time:

Color Indexes - Visibility of OLA's Status

At the left side of every OLA entry, a colored bar index has been added that declares the entry’s status.

There are 3 different color indexes and each one corresponds to a unique OLA state. In the following table, you can see the successive statuses of an OLA and the corresponding color indicators: