EWP Administrator

What is the EWP Admin role?

The EWP Admin role is an entitlement for HEI staff members who need to manage their connection to the EWP network via the Registration Portal, an online service where HEIs can enter or change their EWP settings, having full control over how they are represented in the EWP network.

In the future also the main EWP Dashboard administrator will be identified using this attribute. For now the Dashboard users should look for the guidelines in the Dashboard space.

Who should be “EWP Admin”?

The staff designated as “EWP Admin” will have access (authentication and authorisation) and therefore have the ability to login to the Registration Portal, where they will need to perform some actions (such as oversee and manage their HEI’s connection to the EWP network, apply changes or accept service providers requests on the Registration Portal).

It is up to the HEI to decide how many staff members should get the EWP Admin role, but it is recommended to have 2-3 per HEI. The HEI should also decide who ought to be entitled to EWP Admin depending on how the HEI connects to the EWP network.

Connection via in-house software

It is recommended to assign the role to a staff member who understands how the EWP network operates from a technical perspective and who is able to bring about the connection of the home HEI to the EWP network.

Connection via a 3rd-party software

The main role of the EWP Admin is to oversee, confirm, and manage the EWP connection status of the HEI in the Registration Portal. Therefore it is recommended to allocate the EWP Admin to a staff member who oversees the 3rd-party software implementation at the institutional level.

How to activate the EWP Admin role in your HEI?

To activate and deploy the EWP Admin role in your HEI, you need to coordinate with your colleagues who are responsible for identity management at your IT department. However, we recommend you inquire how identity management is dealt with at your university, as it may vary from institution to institution in Europe.

Before initiating the process, we strongly advise you to find out whether or not your HEI is part of eduGAIN!

To know if your institution is part of eduGAIN, please follow these 3 steps:

Step 1: Go to the eduGAIN website

Visit the website https://technical.edugain.org/status.

Step 2: Find the National Research and Education Network (NREN) in your country

Select your country and click on the National Research and Education Network (NREN) of your country.
They all have different names and status in the country.

Step 3: Check if your HEI is an eduGAIN member

On the website of the selected NREN, check whether your HEI appears or not as a member. If your HEI is a member of the eduGAIN system, your IT team will be able to deploy and then allocate the EWP Admin role entitlement to the dedicated staff member(s) at your HEI.

If it's not clear or you are not able to confirm it, contact your NREN and find out about the status of your HEI. Go to https://technical.edugain.org/status and find your NREN.

HE Institutions that are in eduGAIN

If the HEI has an Identity Provider (IdP) connected to eduGAIN through their national academic federation, then it can assign the EWP Admin role locally at the institution. More information is available on the Géant Wiki. Provide your IT team dealing with authentication with this link, and they will know how to proceed.

If you are interested to see if it works for you as an EWP Admin, you can test it here.