Infrastructure Forum and technical workshops

The Infrastructure Forum represents the Erasmus Without Paper technical community: IT colleagues in higher education institutions and from 3rd-party software providers. Their cooperation is essential as they implement EWP’s technical standards.

The forum shapes the technical evolution of EWP, ensures timely implementation across the network, and promotes cooperation among technical teams. It also serves as a platform for IT colleagues to raise technical questions and make sure that requirements and specifications are clear to all technical teams.

The Infrastructure Forum meets once a month. Below you will find the schedule of the meetings, key agenda points, and resources (published shortly before the meeting).

Invitations to the Infrastructure Forum meetings are shared with the technical community via the EWP providers mailing list.

Technical workshops for the technical community, mostly focused on testing, are usually organized twice a year.

Infrastructure Forum meetings

Date	Time	Key agenda points	Resources

Date	Time	Key agenda points	Resources
15/01/2025	10:00 - 12:00	Workshop for providers 28-29/01/2025 Families of APIs Recognized issues in the EWP Network Status of Learning Agreements in the EWP Network	Presentation:
12/02/2025	10:00 - 12:00	Workshop for providers 28-29/01/2025 - summary Recognized issues in the EWP Network Families of APIs - conclusions Division of HEIs' APIs among nodes - conclusions	Presentation:
28/02/2025	10:00 - 13:00	Workshop on Nominations (1) Providers sharing experience on implementation of nominations Changes introduced in pull requests Changes under consideration Two votings	Presentation:
14/03/2025	10:00-11:30	Workshop on Nominations (2) Issue raised in GitHub New proposals Votings	Presentation:
24/03/2025	10:00 - 12:00	Workshop on Nominations (3) Overview of the ideas discussed in GitHub (further elaborated) Votings	Presentation:
09/04/2025	10:00 - 12:00	Accepted Use Policy (AUP) Recognized issues in the EWP Network Families of APIs - summary Division of HEIs' APIs among nodes - votings Nominations - summary	AUP: Presentation: Validation of nodes in DEV: Nominations summary:
14/05/2025	10:00 - 12:00	Nominations - change proposals Recognized issues in the EWP Network SCHAC code Division of HEIs' APIs among nodes - summary Changes in specifications resulting from MBR: Transcript of Records	Presentation: Validation of nodes in DEV:
18/06/2025	10:00 - 12:00		Presentation:
16/07/2025	10:00 - 12:00		Presentation:
20/08/2024 ??	10:00 - 12:00		Presentation:
17/09/2024	10:00 - 12:00		Presentation:
15/10/2025	10:00 - 12:00		Presentation:

Date	Time	Key agenda points	Resources

Date	Time	Key agenda points	Resources
20/03/2024	10:00 - 12:00	Switching the EWP Network from IIAs 6.x.0 to IIAs 7.0.0 Issues related to implementation of IIAs 7.0.0 disussed in GitHub Changing SCHAC Changing provider	Presentation:
17/04/2024	10:00 - 12:00	After switching the EWP Network to IIAs 7.0.0 Changing SCHAC Changing provider Other issues	Presentation:
15/05/2024	10:00 - 12:00	Status of the EWP Network Changes in specifications resulting from MBR: Nominations and Transcript of Records Changing SCHAC Changing provider Other issues	Presentation:
12/06/2024	10:00 - 12:00	Status of the EWP Network Recognized issues in the EWP Network after switch to IIAs v7 Changing SCHAC Comments to pull request to nominations and ToRs APIs Other issues	Presentation: Message from DG EAC:
10/07/2024	10:00 - 12:00	Message from DG EAC Status of the EWP Network Recognized issues in the EWP Network after switch to IIAs v7 IIAs - Clarifications Changes in specifications - Nominations and ToRs Changing SCHAC	Presentation: Message from DG EAC:
17/07/2024	10:00 - 12:00	Meeting on Data Portability (changing provider) AUTh – Data Portability API AUTh – CSV export/import SOP – reusing existing APIs Discussion	Presentation by AUTh:
18/09/2024	10:00 - 12:00	Message from DG EAC - report from BPO’s meeting Recognized issues in the EWP Network Families of APIs Data Portability List of other topics waiting for consideration	Presentation: Report from BPOs meeting:
16/10/2024	10:00 - 12:00	Message from DG EAC Recognized issues in the EWP Network Families of APIs Data Portability and Changing SCHAC Changes in specifications - Nominations and ToRs	Presentation: Message from DG EAC:
13/11/2024	10:00 - 12:00	Status of Learning Agreements in the EWP Network Recognized issues in the EWP Network Families of APIs Changes in specifications - Nominations and ToRs	Presentation:
10/12/2024 (Tuesday)	10:00 - 12:00	Data portability – message from the consortium coordinator Families of APIs Status of Learning Agreements in the EWP Network Recognized issues in the EWP Network	Presentation:

Date	Time	Key agenda points	Resources

Date	Time	Key agenda points	Resources
18/01/2023	10:00 - 12:00	EWP statistics and Stats portal Monitoring of the EWP Network Registration Portal in DEV and PROD Introduction to discussion on APIs – DEG EAC Changes in API specifications	Presentation:
15/02/2023	10:00 - 12:00	EWP statistics and Stats portal Monitoring of the EWP Network Registration Portal in DEV and PROD Introduction to discussion on APIs – DEG EAC Changes in API specifications	Presentation:
15/03/2023	10:00 - 12:00	Invitation to a technical workshop in Thessaloniki EWP Statistics and Stats Portal Monitoring of the EWP Network Registration Portal in DEV and PROD Changes in API specifications	Presentation: Terminate&Modify - Voting results:
19/04/2023	10:00 - 12:00	EWP Statistics and Stats Portal Monitoring of the EWP Network DG EAC - Introduction to changes in API specifications Changes in API specifications	Presentation:
17/05/2023	10:00 - 12:00	EWP Statistics and Stats Portal Monitoring of the EWP Network DG EAC - Voting results Changes in API specifications	Presentation: Terminate&Mapping - Voting results:
31/05/2023	10:00 - 12:00	Extra informal meeting to discuss IIA version 7.0.0	Presentation:
21/06/2023	10:00 - 12:00	Changes in API specifications - IIAs and IIA Approvals	Presentation:
19/07/2023	10:00 - 12:00	Monitoring of the EWP Network Changes in API specifications - a family of IIA APIs	Presentation:
20/09/2023	10:00 - 12:00	Workshop in October in Warsaw Monitoring of the EWP Network EWP IT Service Catalogue Registration Portal in the DEV Network IIAs 6.3.0 and 7.0.0 - GitHub issues	Presentation:
18/10/2023	10:00 - 12:00	EWP Developers Guide Registration Portal in the DEV and PROD networks New functionalities in the Stats Portal IIAs 6.3.0 and 7.0.0	Presentation: DELETE - summary of the chat from the workshop: DELETE. MODIFY, switch v6 to v7 - scenarios:
15/11/2023	10:00 - 12:00	Registration Portal in the DEV and PROD networks Changes in the EWP Registry EWP Developers Guide IIAs 6.3.0 and 7.0.0	Presentation: IIA DELETE and IIA Approval summary: DELETE. MODIFY, switch v6 to v7 - scenarios:
13/12/2023	10:00 - 12:00	Registration Portal in the DEV and PROD networks EWP Monitoring System EWP Developers Guide Validators in the EWP DEV Registry. Towards IIAs version 7.0.0 (message from DG EAC, testing schedule, GitHub issues)	Presentation: Message from DG EAC: Terminated as a whole - scenario

Date	Time	Key agenda points	Resources

Date	Time	Key agenda points	Resources
10/02/2022	10:00 - 12:00	EWP technical update Testing reports among 3PP (EUF) ESCI FWC and upcoming meetings (EUF) Erasmus+ App further developments (DG EAC) ESI roll-out (DG EAC) Timeline for deployment of new APIs	Presentation: Presentation by DG EAC:
02/03/2022	10:00 - 12:00	About Infrastructure Forum meetings Changes in specifications Timeline for deployment Good practices in the network Future activities – tracking system and statistical reports Message from DG EAC	Presentation: Q&A:
06/04/2022	10:00 - 12:00	Organization of the Infrastructure Forum and other communication channels Decision making Changes in specifications Pending issues Future activities – Conformance validation and testing	Presentation:
20/04/2022	10:00 - 12:00	API specifications Manifest files	Presentation: Manifest files:
04/05/2022	10:00 - 12:00	API specifications - resolved issues and new proposals Tracking and statistics - ideas	Presentation:
25/05/2022	10:00 - 12:00	API specifications Statistics Registration Portal and EWP Admin attribute ECHE Holders list, data cleaning, EWP Stats Portal	Presentation:
22/06/2022	10:00 - 12:00	API specifications - summary Statistics - with support from DG EAC Registration Portal Reinforcement (Action ) Plan - with support from EUF and DG EAC	Presentation:
29/06/2022	10:00 - 12:00	Presentation of the Reinforcement Plan	Presentation:
26/07/2022	10:00 - 12:00	Workshops in September in Warsaw Registration Portal Recent changes in API specifications Statistics - specification and timeline ECHE List API and EWP Stats Portal	Presentation:
17/08/2022	10:00 - 12:00	Statistics - results and further steps Registration Portal Registry EWP Stats Portal Logging requests and responses Workshops in September in Warsaw	Presentation:
19/10/2022	10:00 - 12:00	EWP Statistics and Stats Portal Monitoring of the EWP Network Registration Portal in DEV and PROD - further steps Registry and a large catalogue file Changes in API specifications Changes in manes, ounits, SCHAC	Presentation: EWP Statistics and Stats Portal:
16/11/2022	10:00 - 12:00	EWP Statistics and Stats Portal Monitoring of the EWP Network Registration Portal in DEV and PROD - further steps Changes in API specifications	Presentation:
14/12/2022	10:00 - 12:00	EWP Statistics and Stats Portal Monitoring of the EWP Network Registration Portal in DEV and PROD - further steps Changes in API specifications	Presentation: Voting results:

Technical workshops

Date	Event	Summary

Date

Event

Summary

28/01/2025 29/01/2025

Consultation workshop in Brussels on the next steps of the European Student Card Initiative

This workshop is tailored for technical colleagues leading the work on connecting their student mobility management systems to EWP. The goals of the meeting will be to further build on the discussions that already took place at the Infrastructure Forum and bilaterally with DG EAC to:

establish a better understanding of the upcoming changes in ESCI Phase II;

provide space to ask questions and give feedback about the Phase II plans;

exchange insights on challenges and solutions;

collaborate and shape the future of seamless interconnectivity within the Erasmus+ ecosystem.

Date	Event	Summary

Date

Event

Summary

19/02/2024 20/02/2024

Workshop in Thessaloniki

Over 50 participants took part in the workshops (remotely and on-site) organised at the Aristotle University of Thessaloniki, among whom were representatives of the EWP Dashboard, 3rd-party providers, and in-house solutions. The event was focused on testing the major version upgrade of inter-institutional agreements (IIAs - v7.0.0) with different systems.The number of testing sessions performed during the workshop was 25.

Date	Event	Summary

Date

Event

Summary

30/03/2023 31/03/2023

Workshop in Thessaloniki

More than 100 participants registered for the workshop, on-site and remote. The mobility software providers had an excellent opportunity to test their implementations, real-time, in an open and friendly environment, where issues encountered could be addressed without delays on the spot by the participating development teams. More than 30 testing sessions took place during the 2-day workshop. Testing partners were urged by the hosts to record their testing sessions, and provide feedback on how the testing session went, in a collaborative manner, in a spreadsheet, shared among all participants during the workshop.

03/10/2023
04/10/2023

Workshop in Warsaw for the mobility software providers, implementing version 6.3.0 and 7.0.0 of IIAs

Over 50 participants took part in the workshops (both remotely and on-site) organised at the University of Warsaw, among whom were representatives of the EWP Dashboard, 3rd-party providers, and in-house solutions. The event was focused on testing the inter-institutional agreements (IIAs) functionality with different systems. Moreover, IT colleagues had a chance to discuss their doubts and issues concerning the upcoming IIA functionality updates in the EWP network with the EWP consortium.