Infrastructure Forum and technical workshops

The Infrastructure Forum represents the Erasmus Without Paper technical community: IT colleagues in higher education institutions and from 3rd-party software providers. Their cooperation is essential as they implement EWP’s technical standards.

The forum shapes the technical evolution of EWP, ensures timely implementation across the network, and promotes cooperation among technical teams. It also serves as a platform for IT colleagues to raise technical questions and make sure that requirements and specifications are clear to all technical teams.

The Infrastructure Forum meets once a month. Below you will find the schedule of the meetings, key agenda points, and resources (published shortly before the meeting).

Invitations to the Infrastructure Forum meetings are shared with the technical community via the EWP providers mailing list.

Technical workshops for the technical community, mostly focused on testing, are usually organized twice a year.

Infrastructure Forum meetings

Date	Time	Key agenda points	Resources

Date

Time

Key agenda points

Resources

14/01/2026

10:00 - 12:00

Specifications (Transcripts of Records, Courses).
Nominations, Factsheets - further steps.
Data portability.
AUP in operation.
Interoperability issues. Conclusions.

Presentation:

11/03/2026

10:00 - 12:00

Presentation:

Date	Time	Key agenda points	Resources

Date	Time	Key agenda points	Resources
15/01/2025	10:00 - 12:00	Workshop for providers 28-29/01/2025 Families of APIs Recognized issues in the EWP Network Status of Learning Agreements in the EWP Network	Presentation:
12/02/2025	10:00 - 12:00	Workshop for providers 28-29/01/2025 - summary Recognized issues in the EWP Network Families of APIs - conclusions Division of HEIs' APIs among nodes - conclusions	Presentation:
28/02/2025	10:00 - 13:00	Workshop on Nominations (1) Providers sharing experience on implementation of nominations Changes introduced in pull requests Changes under consideration Two votings	Presentation:
14/03/2025	10:00-11:30	Workshop on Nominations (2) Issue raised in GitHub New proposals Votings	Presentation:
24/03/2025	10:00 - 12:00	Workshop on Nominations (3) Overview of the ideas discussed in GitHub (further elaborated) Votings	Presentation:
09/04/2025	10:00 - 12:00	Accepted Use Policy (AUP) Recognized issues in the EWP Network Families of APIs - summary Division of HEIs' APIs among nodes - votings Nominations - summary	AUP: Presentation: Validation of nodes in DEV: Nominations summary:
14/05/2025	10:00 - 12:00	Nominations - change proposals Recognized issues in the EWP Network SCHAC code Division of HEIs' APIs among nodes - summary Changes in specifications resulting from MBR: Transcript of Records	Presentation: Validation of nodes in DEV:
25/06/2025	10:00 - 12:00	Nominations - implementations, validators. Transcript of Records - pull request. Families of APIs - summary. Issues discussed in GitHub, Service Desk, emails. Recognized issues in the EWP Network.	Presentation: Validation of nodes in DEV:
16/07/2025	10:00 - 12:00	AUP coming into force. Transcript of Records - pull request. Issues related to LAs from the Monitoring system. Issues related to LAs from the SD Evaluation report (March - May/2025). Other issues.	Presentation:
04/09/2025	10:00 - 12:00 13:00 - 15:00	EWP consultation with Technical Stakeholders: For in-house system providers: 10:00 - 12:00. For 3rd-party providers: 13:00-15:00. Main points of the agenda: Overview of the 2025 consultation on the future of EWP. Reconciling feedback from January meeting with upcoming recommendations. Upcoming recommendations regarding the transition to new programming period (2028-2034).
15/10/2025	10:00 - 12:00	Conformance Testing Workshop for Nominations This workshop is dedicated to getting acquainted with the new conformance testing infrastructure, which will be used for the first time to enable access to the EWP production network for nodes looking to support the nominations API v3. Agenda: The new conformance testing environment and how it supports the nominations process. How to access and use the testing infrastructure step by step. Q&A.	Interoperability Test Bed - presentation Interoperability Test Bed - Home page
12/11/2025	10:00 - 12:00	Talos, Nominations in PROD. Specifications (Transcript of Records, Courses). Data portability. AUP in operation. Factsheets in PROD, Interoperability issues.	Presentation:

Date	Time	Key agenda points	Resources

Date	Time	Key agenda points	Resources
20/03/2024	10:00 - 12:00	Switching the EWP Network from IIAs 6.x.0 to IIAs 7.0.0 Issues related to implementation of IIAs 7.0.0 disussed in GitHub Changing SCHAC Changing provider	Presentation:
17/04/2024	10:00 - 12:00	After switching the EWP Network to IIAs 7.0.0 Changing SCHAC Changing provider Other issues	Presentation:
15/05/2024	10:00 - 12:00	Status of the EWP Network Changes in specifications resulting from MBR: Nominations and Transcript of Records Changing SCHAC Changing provider Other issues	Presentation:
12/06/2024	10:00 - 12:00	Status of the EWP Network Recognized issues in the EWP Network after switch to IIAs v7 Changing SCHAC Comments to pull request to nominations and ToRs APIs Other issues	Presentation: Message from DG EAC:
10/07/2024	10:00 - 12:00	Message from DG EAC Status of the EWP Network Recognized issues in the EWP Network after switch to IIAs v7 IIAs - Clarifications Changes in specifications - Nominations and ToRs Changing SCHAC	Presentation: Message from DG EAC:
17/07/2024	10:00 - 12:00	Meeting on Data Portability (changing provider) AUTh – Data Portability API AUTh – CSV export/import SOP – reusing existing APIs Discussion	Presentation by AUTh:
18/09/2024	10:00 - 12:00	Message from DG EAC - report from BPO’s meeting Recognized issues in the EWP Network Families of APIs Data Portability List of other topics waiting for consideration	Presentation: Report from BPOs meeting:
16/10/2024	10:00 - 12:00	Message from DG EAC Recognized issues in the EWP Network Families of APIs Data Portability and Changing SCHAC Changes in specifications - Nominations and ToRs	Presentation: Message from DG EAC:
13/11/2024	10:00 - 12:00	Status of Learning Agreements in the EWP Network Recognized issues in the EWP Network Families of APIs Changes in specifications - Nominations and ToRs	Presentation:
10/12/2024 (Tuesday)	10:00 - 12:00	Data portability – message from the consortium coordinator Families of APIs Status of Learning Agreements in the EWP Network Recognized issues in the EWP Network	Presentation:

Date	Time	Key agenda points	Resources

Date	Time	Key agenda points	Resources
18/01/2023	10:00 - 12:00	EWP statistics and Stats portal Monitoring of the EWP Network Registration Portal in DEV and PROD Introduction to discussion on APIs – DEG EAC Changes in API specifications	Presentation:
15/02/2023	10:00 - 12:00	EWP statistics and Stats portal Monitoring of the EWP Network Registration Portal in DEV and PROD Introduction to discussion on APIs – DEG EAC Changes in API specifications	Presentation:
15/03/2023	10:00 - 12:00	Invitation to a technical workshop in Thessaloniki EWP Statistics and Stats Portal Monitoring of the EWP Network Registration Portal in DEV and PROD Changes in API specifications	Presentation: Terminate&Modify - Voting results:
19/04/2023	10:00 - 12:00	EWP Statistics and Stats Portal Monitoring of the EWP Network DG EAC - Introduction to changes in API specifications Changes in API specifications	Presentation:
17/05/2023	10:00 - 12:00	EWP Statistics and Stats Portal Monitoring of the EWP Network DG EAC - Voting results Changes in API specifications	Presentation: Terminate&Mapping - Voting results:
31/05/2023	10:00 - 12:00	Extra informal meeting to discuss IIA version 7.0.0	Presentation:
21/06/2023	10:00 - 12:00