What is the EWP admin role?

The EWP admin role is an entitlement for higher education institution staff members who need to manage their connection to the Erasmus Without Paper network via the so-called Registration Portal, an online service where higher education institutions can enter or change the Erasmus Without Paper settings, having full control as to how they are represented in the Erasmus Without Paper network. In the future also the main EWP Dashboard administrator will be identified using this attribute.

Who should be “EWP admin”?

The staff designated as “EWP admin” will have access (authentication and authorisation) and therefore have the ability to login to the Registration Portal where he/she will need to perform some actions (such as oversee and manage their higher education institutions connection to the Erasmus Without Paper network, apply changes or accept service providers requests on the Erasmus Without Paper Registration Portal).

It is up to the higher education institution to decide how many staff members should get the EWP admin role but it is recommended to have 2-3 per higher education institution. The higher education institution should also decide who ought to be entitled as EWP admin depending on how the higher education institution connects to the Erasmus Without Paper network:

1. Connection via in-house software
   It is recommended to assign the role to a staff member who understands how the Erasmus Without Paper network operates from a technical perspective and who is able to bring about the connection of the home higher education institution to the Erasmus Without Paper network.

2. Connection via a third-party software:
   The main role of the EWP admin is to oversee, confirm and manage the Erasmus Without Paper connection status of the higher education institution in the Registration Portal. Therefore it is recommended to allocate the EWP admin to a staff member who oversees the third-party software implementation at the institutional level.

3. Connection via the EWP Dashboard
   The main role of the EWP admin will be to oversee and manage the Erasmus Without Paper network connection status of the higher education institution in the Registration Portal and to manage Erasmus Dashboard settings (in the future).

How to activate the EWP admin role in your higher education institution?

To activate and deploy the EWP admin role in your higher education institution, you need to coordinate with your colleagues who are responsible for identity management at your IT department. However, we recommend you to inquire how identity management is dealt with at your university, as it may vary from institution to institution in Europe.

Before initiating the process, we strongly advise you to find out whether or not your higher education institution is part of eduGAIN!

To know if your institution is part of eduGAIN please follow these 3 steps:

If it's not clear or you are not able to confirm it, contact your NREN and find out about the status of your higher education institution. Go to https://technical.edugain.org/status and find your NREN.

HE Institutions that are in eduGAIN 

If the higher education institution has an Identity Provider (IdP) connected to eduGAIN through their national academic federation, then it can assign the EWP role locally at the institution. More information is available in the Géant Wiki. Provide your IT team dealing with authentication with this link and they will know how to proceed. Interested to see if it works for you as an EWP admin, you can test it here.