...

What is the EWP admin role?

The EWP admin role is an entitlement for HEI higher education institution staff members who need to manage their connection to the EWP Erasmus Without Paper network via the so-called Registration Portal, an online service where HEIs higher education institutions can enter or change their EWP tr Erasmus Without Paper settings, having full control as to how they are represented in the EWP NetworkErasmus Without Paper network. In the future also the main EWP Dashboard administrator will be identified using this attribute.

...

The staff designated as “EWP admin” will have access (authentication and authorisation) and therefore have the ability to login to the Registration Portal where he/she will need to perform some actions (such as oversee and manage their HEI’s higher education institutions connection to the EWP NetworkErasmus Without Paper network, apply changes or accept service providers requests on the EWP Erasmus Without Paper Registration Portal).

It is up to the HEI higher education institution to decide how many staff members should get the EWP admin role but it is recommended to have 2-3 per HEIhigher education institution. The HEI higher education institution should also decide who ought to be entitled as EWP admin depending on how the HEI higher education institution connects to the EWP NetworkErasmus Without Paper network:

1. Connection via in-house software
   It is recommended to assign the role toa staff member who understands how the EWP Network Erasmus Without Paper network operates from a technical perspective and who is able to bring about the connection of the home HEI higher education institution to the EWP NetworkErasmus Without Paper network.

2. Connection via a third-party software:
   The main role of the EWP admin is to oversee, confirm and manage the EWP Erasmus Without Paper connection status of the HEI higher education institution in the Registration Portal. Therefore it is recommended to allocate the EWP admin to a staff member who oversees the third-party software implementation at the institutional level.

3. Connection via the EWP Dashboard
   The main role of the EWP admin will be tooversee and manage the EWP Network Erasmus Without Paper network connection status of the HEI higher education institution in the Registration Portal and to manage Erasmus Dashboard settings (in the future).

How to activate the EWP admin role in your

...

higher education institution?

To activate and deploy the EWP admin role in your HEIhigher education institution, you need to coordinate with your colleagues who are responsible for identity management at your IT department. However, we recommend you to inquire how identity management is dealt with at your university, as it may vary from institution to institution in Europe.

Before initiating the process, we strongly advise you to find out whether or not your HEI higher education institution is part of eduGAIN!

To know if your institution is part of eduGAIN please follow these 3 steps:

...

If it's not clear or you are not able to confirm it, contact your NREN and find out about the status of your HEIhigher education institution. Go to https://technical.edugain.org/status and find your NREN.

HE Institutions that are in eduGAIN 

If the HEI higher education institution has an Identity Provider (IdP) connected to eduGAIN through their national academic federation, then it can assign the EWP role locally at the institution. More information is available in the Géant Wiki. Provide your IT team dealing with authentication with this link and they will know how to proceed. Interested to see if it works for you as an EWP admin, you can test it here.

...