News, Events & Announcements
This section contains the latest news, events and announcements relevant to the technical community of the EWP Network, like changes in APIs, the sharing of commonly encountered bugs in implementations, security alerts, scheduled service breaks, and information on events, such as Infrastructure Forum meetings, technical workshops, conferences.
The technical community's most important news and announcements are also shared via the EWP providers mailing list.
News
Introducing EWP Conformance Testing Tool | Date: 15/10/2025 |
Talos - the new Conformance Testing Tool for the EWP Network - has been introduced during the IF meeting on 15/10/2025. The presentation is available in the IF section. See also a short article on Talos in the ESCI portal. | |
Acceptable Use Policy for EWP | Date: 09/04/2025 |
Acceptable Use Policy has been shared with the providers at the Infrastructure Forum Meeting. See https://esci-sd.atlassian.net/wiki/spaces/ITSC/pages/1086586916. | |
Message from DG EAC | Date: 16/10/2024 |
DG EAC participated in the Infrastructure Forum meeting on 16/10/2024 and presented plans on evolution of the European Student Card Initiative (ESCI): . | |
Message from DG EAC | Date: 10/07/2024 |
DG EAC participated in the Infrastructure Forum meeting on 10/07/2024 and presented vision, tentative release plan and acceptable use policy: . | |
Message from DG EAC | Date: 12/06/2024 |
DG EAC participated in the Infrastructure Forum meeting on 12/06/2024 and presented priorities of actions in the EWP network relevant to the technical community: . | |
Mandatory Business Requirements for Nominations and Transcripts of Records | Date: 15/04/2024 |
Both documents have been written by the Erasmus Without Paper+ consortium and approved by DG EAC: https://esci-sd.atlassian.net/wiki/spaces/EWP/pages/10879619/Resources#Mandatory-business-requirements | |
Events
Conformance Testing Workshop for Nominations | Date: 15/10/2025, 10:00-12:00 CEST |
We are pleased to invite you to a workshop dedicated to getting acquainted with the new conformance testing infrastructure, which will be used for the first time to enable access to the EWP production network for nodes looking to support the nominations API v3. This interactive session will guide you through:
This session is particularly recommended for technical staff responsible for EWP integrations or data exchange testing. | |
EWP consultation with Technical Stakeholders | Date: 04/09/2025 |
This session, aimed at technical colleagues working on EWP integration, will build on our January workshop and subsequent consultations. We will explore how feedback gathered from IRO colleagues and other stakeholders can be best incorporated into the recommendations, and address any related questions or considerations. Workshop details:
Registration link has been shared via the providers mailing list. Main points of the agenda:
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Consultation workshop on the next steps of the European Student Card Initiative | Date: 28-29/01/2025 |
This workshop is tailored for technical colleagues leading the work on connecting their student mobility management systems to EWP. The goals of the meeting will be to further build on the discussions that already took place at the Infrastructure Forum and bilaterally with DG EAC to:
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Announcements
Scheduled downtime of some central components of the EWP Network: DEV Stats Portal and Monitoring system, DEV Registration Portal, EWP DEMO Testbed.
Planned maintenance of the EWP DEMO testbed | Date: 08/01/2025 9 p.m. CET (UTC+1) |
Due to planned maintenance, there will be a downtime of the EWP DEMO testbed services on Thursday, January 8th, at 9 p.m. CET (UTC+1). You will be unable to access the web pages for about half an hour. The maintenance will have no impact on the operations, as the servers are for demonstration purposes.
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Planned restart of the Registry Service | Date: 20/11/2025 10 a.m. CET (UTC+1) |
Due to a scheduled software upgrade, there will be a brief restart of the Registry Service (https://registry.erasmuswithoutpaper.eu) on Thursday, November 20th, at 10 a.m. CET (UTC+1). You will be unable to access the web page for a few minutes. The maintenance will have no impact on the operations as the data is cached by the client systems. Service affected:
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Planned restart of the Registry Service | Date: 07/11/2025 10 a.m. CET (UTC+1) |
Due to a scheduled system upgrade, there will be a brief restart of the Registry Service (https://registry.erasmuswithoutpaper.eu) on Friday, November 7th, at 10 a.m. CET (UTC+1). You will be unable to access the web page for a few minutes. The maintenance will have no impact on the operations as the data is cached by the client systems. Service affected:
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Planned restarts of the EWP DEMO Testbed servers | Date: 21/08/2025 11 a.m. CEST (UTC+2) |
Following major system upgrades, some EWP DEMO testbed servers will be restarted on Thursday, Aug 21, between 11 a.m. and 12 p.m. (noon), CEST (UTC+2). The systems are for demonstration purposes only. Their downtimes are expected to last several minutes each and will not affect any real-life processes of the EWP network. Systems affected:
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System upgrades of PROD Registry, DEV Registry, Stats Portal, Registration Portal | Date: 11/08/2025 10 a.m.- 11 a.m. CEST (UTC+2) |
There will be several short interruptions of the Erasmus Without Paper services on Monday, Aug 11, between 10 a.m. and 11 a.m. CEST (UTC+2). We expect them to last several minutes each. The Stats Portal, Registration Portal, PROD Registry, and DEV Registry will be unavailable for several minutes for major system upgrades. No action is required on your side. The client systems cache the registry data, so the downtime will not affect any ongoing operations of the EWP network. Please avoid using the Registration Portal during the service window. Systems affected:
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Major upgrade of the DEMO Testbed servers | Date: 23/07/2025 8:00 a.m. - 8:00 p.m. CET (UTC+2) |
Due to major upgrades, three of the DEMO Testbed servers will be unavailable throughout Wednesday, July 23rd, between 8 a.m. and 8 p.m. Even if you can log into the services, their behaviour should be considered unreliable until the end of the upgrades. The systems are for demonstration purposes only. Their downtime will not affect any real-life processes of the EWP network. Systems affected:
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Planned maintenance for PROD Registry | Date: 26/03/2025 9:30-10 a.m. CET (UTC+1) |
Due to a scheduled technical maintenance, the main EWP Registry service will be unavailable, between 9:30 a.m. and 10 a.m. CET (UTC+1).
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Planned maintenance for DEV and PROD Registries | Date: 10/01/2025 9-10 a.m. CET (UTC+1) |
Due to scheduled technical maintenance, we expect several brief downtimes for two EWP network services, expected to last up 15 minutes combined, on Friday, January 10th, between 9 a.m. and 10 a.m. CET (UTC+1).
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Possible downtimes of DEV, PROD Registries, Stats Portal, Monitoring System | Date: 8/01/2025 7-8 p.m. CET (UTC+1) |
Due to scheduled technical maintenance, we expect several brief downtimes, a couple of minutes each, of the EWP network services, on Wednesday, January 8th, between 7 p.m. and 8 p.m. CET (UTC+1). You will be unable to access the corresponding web pages for a few minutes.
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Planned restart of the EWP DEV Registry Service | Date: 17/12/2024 10 a.m. CET (UTC+1) |
We expect a brief downtime of a few minutes of the EWP DEV Registry Service (https://dev-registry.erasmuswithoutpaper.eu) for upgrades, on Wednesday, Dec.17, 10 a.m. CET (UTC+1). DEV | |
Planned restart of the EWP DEV Registry Service | Date: 13/12/2024 10 a.m. CET (UTC+1) |
We expect a brief downtime of a few minutes of the EWP DEV Registry Service (https://dev-registry.erasmuswithoutpaper.eu) for upgrades, on Friday, Dec.13, 10 a.m. CET (UTC+1). DEV | |
Planned restart of the EWP DEV Registry Service | Date: 27/11/2024 10 a.m. CET (UTC+1) |
Due to a scheduled upgrade, we expect a brief downtime for DEV Registry Service (https://dev-registry.erasmuswithoutpaper.eu) on Tue, Nov. 27, at 10 a.m. CET (UTC+1). You will be unable to access the corresponding web pages for a few minutes. The system is for development purposes only. The downtime will not affect any real-life processes of the EWP network. | |
Planned restart of the EWP DEV Registry Service | Date: 26/11/2024 10 a.m. CET (UTC+1) |
Due to a scheduled upgrade, we expect a brief downtime for DEV Registry Service (https://dev-registry.erasmuswithoutpaper.eu) on Tue, Nov. 26, at 10 a.m. CET (UTC+1). You will be unable to access the corresponding web pages for a few minutes. The system is for development purposes only. The downtime will not affect any real-life processes of the EWP network. | |
Brief scheduled downtime of DEMO Testbed servers | Date: 29/10/2024 10-11 p.m. CET (UTC+1) |
There is a brief downtime scheduled for three of the EWP DEMO testbed servers on Tue, Oct. 29, some time between 10 p.m. and 11 p.m. CET (UTC+1) due to updates to configuration. You will be unable to access the corresponding web pages for about ten minutes. The systems are for demonstration purposes only. The downtime will not affect any real-life processes of the EWP network. Systems affected:
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Planned restart of the EWP Registry Service | Date: 17/10/2024 10 a.m. CEST (UTC+2) |
Due to a scheduled restart, we expect a brief downtime of a few minutes of the EWP Registry Service (https://registry.erasmuswithoutpaper.eu) on Thursday, Oct.17, 10 a.m. CEST (UTC+2). The maintenance will have no impact on the operations of the EWP Network. | |
Brief scheduled downtime of DEMO Testbed servers | Date: 08/10/2024 1 p.m. CEST (UTC+2) |
Due to scheduled system upgrades, we expect a brief downtime of three of the DEMO Testbed services, on Tue, Sep. Oct. 8, at 1 p.m. CEST (UTC+2). You will be unable to access the corresponding web pages for a few minutes. Since these are demo servers, the maintenance will have no impact on real-life processes of the EWP network. Systems affected:
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Planned restarts of several EWP services | Date: 24/09/2024 1 p.m. CEST (UTC+2) |
Due to scheduled restarts, we expect a brief downtime for several EWP services on Tue, Sep. 24, at 1 p.m. CEST (UTC+2). The restarts have no impact on operations. You will be unable to access the corresponding web pages for a few minutes. Systems affected:
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EWP DEV STATS and DEV REGISTRATION PORTAL | Date: 08/08/2024 |
Attention! Change of schedule: instead of facing a continuous 36+ hr downtime, we opted to transfer the systems to a new platform, which will result in a reduced downtime. The transfer will take place on Thursday, 2024-08-08, sometime after 4 p.m. Apologies for the late notification. On the bright side, the expected downtime is expected to be about 1 hour. | |
EWP Network DEMO Testbed scheduled downtime | Date: 09/08/2024 - 10/08/2024 |
Due to scheduled service work in the server room power infrastructure, we expect a downtime of three servers of the EWP Network’s DEMO Testbed from Friday, August 9, 4:00 p.m. to Saturday, August 10, 11:00 p.m. Systems affected:
The systems are for demonstration purposes only. Their downtime will not affect any real-life processes of the EWP network. | |
EWP Network DEMO Testbed scheduled downtime | Date: 08/08/2024 |
Attention! Change of schedule: instead of facing a continuous 36+ hr downtime, we opted to transfer the systems to a new platform, which will result in a reduced downtime. The transfer will take place on Thursday, 2024-08-08, sometime after 4 p.m. CEST (UTC+2). Apologies for the late notification. On the bright side, the expected downtime is expected to be about 1 hour. | |
EWP DEV STATS and DEV REGISTRATION PORTAL | Date: 09/08/2024 - 10/08/2024 |
Due to scheduled service work in the server room power infrastructure, we expect a downtime of two pre-integration testing servers of the EWP Network, from Friday, August 9, 4:00 p.m. to Saturday, August 10, 11:00 p.m.
The systems are for pre-integration testing only. Their downtime will not affect any real-life processes of the EWP network. | |
EWP DEV STATS and DEV REGISTRATION PORTAL | Date: 08/08/2024 |
Attention! Change of schedule: instead of facing a continuous 36+ hr downtime, we opted to transfer the systems to a new platform, which will result in a reduced downtime. The transfer will take place on Thursday, 2024-08-08, sometime after 4 p.m. CEST (UTC+2). Apologies for the late notification. On the bright side, the expected downtime is expected to be about 1 hour. | |