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The Infrastructure Forum represents the Erasmus Without Paper technical community: IT colleagues in higher education institutions and from 3rd-party software providers. Their cooperation is essential as they implement EWP’s technical standards.
The forum shapes the technical evolution of EWP, ensures timely implementation across the network, and promotes cooperation among technical teams. It also serves as a platform for IT colleagues to raise technical questions and make sure that requirements and specifications are clear to all technical teams.
The Infrastructure Forum meets once a month. Below you will find the schedule of the meetings, key agenda points, and resources (published shortly before the meeting).
Invitations to the Infrastructure Forum meetings are shared with the technical community via the EWP providers mailing list.
Technical workshops for the technical community, mostly focused on testing, are usually organized twice a year.
Infrastructure Forum meetings
Date
Time
Key agenda points
Resources
Date
Time
Key agenda points
Resources
14/01/2026
10:00 - 12:00
Specifications (Transcripts of Records, Courses).
Nominations, Factsheets - further steps.
Data portability.
AUP in operation.
Interoperability issues. Conclusions.
Presentation:
11/03/2026
10:00 - 12:00
Message from EAC/EA.
Message on Data Portability.
Nominations in PROD.
Factsheets in PROD.
Which other API versions to discontinue?
Courses API.
Interoperability issues.
Presentation:
Date
Time
Key agenda points
Resources
Date
Time
Key agenda points
Resources
15/01/2025
10:00 - 12:00
Workshop for providers 28-29/01/2025
Families of APIs
Recognized issues in the EWP Network
Status of Learning Agreements in the EWP Network
Presentation:
12/02/2025
10:00 - 12:00
Workshop for providers 28-29/01/2025 - summary
Recognized issues in the EWP Network
Families of APIs - conclusions
Division of HEIs' APIs among nodes - conclusions
Presentation:
28/02/2025
10:00 - 13:00
Workshop on Nominations (1)
Providers sharing experience on implementation of nominations
Overview of the ideas discussed in GitHub (further elaborated)
Votings
Presentation:
09/04/2025
10:00 - 12:00
Accepted Use Policy (AUP)
Recognized issues in the EWP Network
Families of APIs - summary
Division of HEIs' APIs among nodes - votings
Nominations - summary
AUP:
Presentation:
Validation of nodes in DEV:
Nominations summary:
14/05/2025
10:00 - 12:00
Nominations - change proposals
Recognized issues in the EWP Network
SCHAC code
Division of HEIs' APIs among nodes - summary
Changes in specifications resulting from MBR: Transcript of Records
Presentation:
Validation of nodes in DEV:
25/06/2025
10:00 - 12:00
Nominations - implementations, validators.
Transcript of Records - pull request.
Families of APIs - summary.
Issues discussed in GitHub, Service Desk, emails.
Recognized issues in the EWP Network.
Presentation:
Validation of nodes in DEV:
16/07/2025
10:00 - 12:00
AUP coming into force.
Transcript of Records - pull request.
Issues related to LAs from the Monitoring system.
Issues related to LAs from the SD Evaluation report (March - May/2025).
Other issues.
Presentation:
04/09/2025
10:00 - 12:00
13:00 - 15:00
EWP consultation with Technical Stakeholders:
For in-house system providers: 10:00 - 12:00.
For 3rd-party providers: 13:00-15:00.
Main points of the agenda:
Overview of the 2025 consultation on the future of EWP.
Reconciling feedback from January meeting with upcoming recommendations.
Upcoming recommendations regarding the transition to new programming period (2028-2034).
15/10/2025
10:00 - 12:00
Conformance Testing Workshop for Nominations
This workshop is dedicated to getting acquainted with the new conformance testing infrastructure, which will be used for the first time to enable access to the EWP production network for nodes looking to support the nominations API v3. Agenda:
The new conformance testing environment and how it supports the nominations process.
How to access and use the testing infrastructure step by step.