Infrastructure Forum and technical workshops

The Infrastructure Forum represents the Erasmus Without Paper technical community: IT colleagues in higher education institutions and from 3rd-party software providers. Their cooperation is essential as they implement EWP’s technical standards.

The forum shapes the technical evolution of EWP, ensures timely implementation across the network, and promotes cooperation among technical teams. It also serves as a platform for IT colleagues to raise technical questions and make sure that requirements and specifications are clear to all technical teams.

The Infrastructure Forum meets once a month. Below you will find the schedule of the meetings, key agenda points, and resources (published shortly before the meeting).

Invitations to the Infrastructure Forum meetings are shared with the technical community via the EWP providers mailing list.

Technical workshops for the technical community, mostly focused on testing, are usually organized twice a year.


Infrastructure Forum meetings

Date

Time

Key agenda points

Resources

Date

Time

Key agenda points

Resources

20/03/2024

10:00 - 12:00

  • Switching the EWP Network from IIAs 6.x.0 to IIAs 7.0.0

  • Issues related to implementation of IIAs 7.0.0 disussed in GitHub

  • Changing SCHAC

  • Changing provider

Presentation:

 

17/04/2024

10:00 - 12:00

  • After switching the EWP Network to IIAs 7.0.0

  • Changing SCHAC

  • Changing provider

  • Other issues

Presentation:

 

15/05/2024

10:00 - 12:00

  • Status of the EWP Network

  • Changes in specifications resulting from MBR: Nominations and Transcript of Records

  • Changing SCHAC

  • Changing provider

  • Other issues

Presentation:

12/06/2024

10:00 - 12:00

 

Presentation:

10/07/2024

10:00 - 12:00

 

Presentation:

14/08/2024

10:00 - 12:00

 

Presentation:

18/09/2024

10:00 - 12:00

 

Presentation:

16/10/2024

10:00 - 12:00

 

Presentation:

13/11/2024

10:00 - 12:00

 

Presentation:

11/12/2024

10:00 - 12:00

 

Presentation:

Date

Time

Key agenda points

Resources

Date

Time

Key agenda points

Resources

18/01/2023

10:00 - 12:00

  • EWP statistics and Stats portal

  • Monitoring of the EWP Network

  • Registration Portal in DEV and PROD

  • Introduction to discussion on APIs – DEG EAC

  • Changes in API specifications

Presentation:

 

15/02/2023

10:00 - 12:00

  • EWP statistics and Stats portal

  • Monitoring of the EWP Network

  • Registration Portal in DEV and PROD

  • Introduction to discussion on APIs – DEG EAC

  • Changes in API specifications

Presentation:

 

15/03/2023

10:00 - 12:00

  • Invitation to a technical workshop in Thessaloniki

  • EWP Statistics  and Stats Portal

  • Monitoring of the EWP Network

  • Registration Portal in DEV and PROD

  • Changes in API specifications

Presentation:

Terminate&Modify - Voting results:

19/04/2023

10:00 - 12:00

  • EWP Statistics and Stats Portal

  • Monitoring of the EWP Network

  • DG EAC - Introduction to changes in API specifications

  • Changes in API specifications

Presentation:

17/05/2023

10:00 - 12:00

  • EWP Statistics and Stats Portal

  • Monitoring of the EWP Network

  • DG EAC - Voting results

  • Changes in API specifications

Presentation:

Terminate&Mapping - Voting results:

31/05/2023

10:00 - 12:00

  • Extra informal meeting to discuss IIA version 7.0.0

Presentation:

21/06/2023

10:00 - 12:00

  • Changes in API specifications - IIAs and IIA Approvals

Presentation:

19/07/2023

10:00 - 12:00

  • Monitoring of the EWP Network

  • Changes in API specifications - a family of IIA APIs

Presentation:

20/09/2023

10:00 - 12:00

  • Workshop in October in Warsaw

  • Monitoring of the EWP Network

  • EWP IT Service Catalogue

  • Registration Portal in the DEV Network

  • IIAs 6.3.0 and 7.0.0 - GitHub issues

Presentation:

18/10/2023

10:00 - 12:00

  • EWP Developers Guide

  • Registration Portal in the DEV and PROD networks

  • New functionalities in the Stats Portal

  • IIAs 6.3.0 and 7.0.0

Presentation:

DELETE - summary of the chat from the workshop:

DELETE. MODIFY, switch v6 to v7 - scenarios:

15/11/2023

10:00 - 12:00

  • Registration Portal in the DEV and PROD networks

  • Changes in the EWP Registry

  • EWP Developers Guide

  • IIAs 6.3.0 and 7.0.0

Presentation:

IIA DELETE and IIA Approval summary:

DELETE. MODIFY, switch v6 to v7 - scenarios:

13/12/2023

10:00 - 12:00

  • Registration Portal in the DEV and PROD networks

  • EWP Monitoring System

  • EWP Developers Guide

  • Validators in the EWP DEV Registry.

  • Towards IIAs version 7.0.0 (message from DG EAC, testing schedule, GitHub issues)

Presentation:

Message from DG EAC:

Terminated as a whole - scenario

Date

Time

Key agenda points

Resources

Date

Time

Key agenda points

Resources

10/02/2022

10:00 - 12:00

  • EWP technical update

  • Testing reports among 3PP (EUF)

  • ESCI FWC and upcoming meetings (EUF)

  • Erasmus+ App further developments (DG EAC)

  • ESI roll-out (DG EAC)

  • Timeline for deployment of new APIs

Presentation:

Presentation by DG EAC:

02/03/2022

10:00 - 12:00

  • About Infrastructure Forum meetings

  • Changes in specifications

  • Timeline for deployment

  • Good practices in the network

  • Future activities – tracking system and statistical reports

  • Message from DG EAC

Presentation:

Q&A:

06/04/2022

10:00 - 12:00

  • Organization of the Infrastructure Forum and other communication channels

  • Decision making

  • Changes in specifications

  • Pending issues

  • Future activities – Conformance validation and testing

Presentation:

 

20/04/2022

10:00 - 12:00

  • API specifications

  • Manifest files

Presentation:

Manifest files:

04/05/2022

10:00 - 12:00

  • API specifications - resolved issues and new proposals

  • Tracking and statistics - ideas

Presentation:

25/05/2022

10:00 - 12:00

  • API specifications

  • Statistics

  • Registration Portal and EWP Admin attribute

  • ECHE Holders list, data cleaning, EWP Stats Portal

Presentation:

22/06/2022

10:00 - 12:00

  • API specifications - summary

  • Statistics - with support from DG EAC

  • Registration Portal

  • Reinforcement (Action ) Plan - with support from EUF and DG EAC

Presentation:

29/06/2022

10:00 - 12:00

Presentation of the Reinforcement Plan

Presentation:

26/07/2022

10:00 - 12:00

  • Workshops in September in Warsaw

  • Registration Portal

  • Recent changes in API specifications

  • Statistics - specification and timeline

  • ECHE List API and EWP Stats Portal

Presentation:

17/08/2022

10:00 - 12:00

  • Statistics - results and further steps

  • Registration Portal

  • Registry

  • EWP Stats Portal

  • Logging requests and responses

  • Workshops in September in Warsaw

Presentation:

19/10/2022

10:00 - 12:00

  • EWP Statistics and Stats Portal

  • Monitoring of the EWP Network

  • Registration Portal in DEV and PROD - further steps

  • Registry and a large catalogue file

  • Changes in API specifications

  • Changes in manes, ounits, SCHAC

Presentation:

EWP Statistics and Stats Portal:

16/11/2022

10:00 - 12:00

  • EWP Statistics and Stats Portal

  • Monitoring of the EWP Network

  • Registration Portal in DEV and PROD - further steps

  • Changes in API specifications

Presentation:

14/12/2022

10:00 - 12:00

  • EWP Statistics and Stats Portal

  • Monitoring of the EWP Network

  • Registration Portal in DEV and PROD - further steps

  • Changes in API specifications

Presentation:

Voting results:

 


Technical workshops

Date

Event

Summary

Date

Event

Summary

19/02/2024 20/02/2024

Workshop in Thessaloniki

Over 50 participants took part in the workshops (remotely and on-site) organised at the Aristotle University of Thessaloniki, among whom were representatives of the EWP Dashboard, 3rd-party providers, and in-house solutions. The event was focused on testing the major version upgrade of inter-institutional agreements (IIAs - v7.0.0) with different systems.The number of testing sessions performed during the workshop was 25.

Date

Event

Summary

Date

Event

Summary

30/03/2023 31/03/2023

Workshop in Thessaloniki

More than 100 participants registered for the workshop, on-site and remote. The mobility software providers had an excellent opportunity to test their implementations, real-time, in an open and friendly environment, where issues encountered could be addressed without delays on the spot by the participating development teams. More than 30 testing sessions took place during the 2-day workshop. Testing partners were urged by the hosts to record their testing sessions, and provide feedback on how the testing session went, in a collaborative manner, in a spreadsheet, shared among all participants during the workshop.

03/10/2023
04/10/2023

Workshop in Warsaw for the mobility software providers, implementing version 6.3.0 and 7.0.0 of IIAs

Over 50 participants took part in the workshops (both remotely and on-site) organised at the University of Warsaw, among whom were representatives of the EWP Dashboard, 3rd-party providers, and in-house solutions. The event was focused on testing the inter-institutional agreements (IIAs) functionality with different systems. Moreover, IT colleagues had a chance to discuss their doubts and issues concerning the upcoming IIA functionality updates in the EWP network with the EWP consortium.