Benefits of using Erasmus Without Paper
Erasmus Without Paper allows your higher education institution to digitalise Erasmus+ mobility management processes. The main principle behind Erasmus Without Paper is that you keep using your existing system for managing student mobility. This system needs to be connected to the Erasmus Without Paper network and information can be exchanged. Instead of printing a PDF or a paper copy of e.g. an Inter-Institutional agreement or a Learning Agreement, you will be able to approve the "documents online" and send them directly via your software system to your partner institution.
The mobility process cut into pieces
The Erasmus+ mobility for studies entails a whole set of processes that facilitate such mobility. Oftentimes in this process communication is needed between the sending (or home)
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higher education institution and the receiving (or host)
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higher education institution. In general one can describe the mobility flow as follows (sometimes steps are repeated/ordered somewhat differently):
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Higher education institutions need to approve an Erasmus+ institutional agreement
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:
this process is currently supported via Erasmus Without Paper, see the comprehensive user guide on inter-institutional agreements published by the European Commission.Sending higher education institution nominates the student at the receiving
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higher education institution:
this process is currently in an early release phase, learn more about this early trial.Learning agreement needs to be worked out and signed by three parties (student, sending
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higher education institution, receiving
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higher education institution) before departure
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:
this process is currently supported via Erasmus Without Paper, see the comprehensive user guide on learning agreements published by the European Commission.Student arrives at the
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receiving higher education institution and receiving higher education institution needs to confirm the date of arrival
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:
this process is currently not supported via Erasmus Without Paper.Learning agreement might change. If so, it needs to be signed by three parties (student, sending
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higher education institution, receiving
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higher education institution):
this process is currently supported via Erasmus Without Paper, see the comprehensive user guide on learning agreements published by the European Commission.Student departs from the
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receiving higher education institution and receiving higher education institution needs to confirm the date of departure
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:
this process is currently not supported via Erasmus Without Paper.Receiving higher education institution sends transcript of records to sending higher education institution:
this process is currently in an early release phase, learn more about this early trial.
For each of the steps that require communication (or data exchanges) between the
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sending higher education institution and the
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receiving higher education institution Erasmus Without Paper comes into play. The processes above are translated into technical so-called APIs (Application Programming Interface) that facilitate system-to-system communication, allowing users to manage their part of the process in their own system and use
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the Erasmus Without Paper network whenever confirmation/approval/signatures are needed from the partner. In doing
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so Erasmus Without Paper replaces paper-based workflows by digital ones
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Different scenario's for joining Erasmus Without Paper
Erasmus Without Paper allows your Higher Education Institution (HEI) to digitalise their Erasmus+ mobility management processes. Depending on the way you currently manage Erasmus+ mobilities at your institution, this page will offer an overview of the different scenarios. The main principle behind EWP is that you keep using your existing system for managing student mobility and that this system is connected to the EWP network. Instead of printing a PDF or a paper copy of e.g. an Inter-Institutional agreement or a Learning Agreement, you will be able to sign the "documents online" and send them directly via your software system to your partner institution which will also digitally sign them.
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EWP DashboardThis is the tool developed by the EWP consortium that can be used for mobilities data and exchanging IIAs and OLAs. |
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Commercial mobility softwareThis can be commercial software or be provided by a consortium (public or private) to which your institution belongs. |
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In-house built mobility softwareThis is a piece of software created by (or specifically for) your own institution and entirely managed by your IT department. |
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No toolLearn more on how you can join if you currently don't have an IT tool for managing student mobility. |
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A combination of systemsSeveral of the options above might be applicable for your institution, the good news is you can combine systems. |
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If you are using no specific software to manage your mobilities, you will need to start using one to connect to the EWP network and start exchanging Inter-institutional Agreements (and later on students' Learning Agreements) with your partner institutions.
You will have to choose the software that best fits you and your institution's needs. The market offers an array of choices, but to accommodate institutions that lack the resources to invest in specific software, the EWP project (through EU funding) has developed the Erasmus Dashboard.
The Erasmus Dashboard (also known as the Erasmus Without Paper Dashboard) is available to all Higher Education Institutions in Europe and was designed specifically for institutions that are currently not using any digital solution to manage their Erasmus mobility management.
If you wish to know more about the Erasmus Dashboard and would like to understand whether it suits your needs, please head over to the Dashboard's Knowledge Base.
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