The Infrastructure Forum represents the Erasmus Without Paper technical community: IT colleagues in higher education institutions and from 3rd-party software providers. Their cooperation is essential as they implement EWP’s technical standards.
The forum shapes the technical evolution of EWP, ensures timely implementation across the network, and promotes cooperation among technical teams. It also serves as a platform for IT colleagues to raise technical questions and make sure that requirements and specifications are clear to all technical teams.
The Infrastructure Forum meets once a month. Below you will find the schedule of the meetings, key agenda points, and resources (published shortly before the meeting).
Invitations to the Infrastructure Forum meetings are shared with the technical community via the EWP providers mailing list.
Technical workshops for the technical community, mostly focused on testing, are usually organized twice a year.
Infrastructure Forum meetings
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| title | Infrastructure Forum meetings in 2024 |
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Date | Time | Key agenda points | Resources |
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20/03/2024 | 10:00 - 12:00 | | Presentation: | View file |
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| name | 2024-03-20-InfrastructureForum.pdf |
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| 17/04/2024 | 10:00 - 12:00 | | Presentation: | 15/05/2024 | 10:00 - 12:00 | | Presentation: | 12/06/2024 | 10:00 - 12:00 | | Presentation: | 10/07/2024 | 10:00 - 12:00 | | Presentation: | 14/08/2024 | 10:00 - 12:00 | | Presentation: | 18/09/2024 | 10:00 - 12:00 | | Presentation: | 16/10/2024 | 10:00 - 12:00 | | Presentation: | 13/11/2024 | 10:00 - 12:00 | | Presentation: | 11/12/2024 | 10:00 - 12:00 | | Presentation: |
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| title | Infrastructure Forum meetings in 2023 |
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Date | Time | Key agenda points | Resources |
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18/01/2023 | 10:00 - 12:00 | EWP statistics and Stats portal Monitoring of the EWP Network Registration Portal in DEV and PROD Introduction to discussion on APIs – DEG EAC Changes in API specifications
| Presentation: | View file |
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| name | 2023-01-18-InfrastructureForum.pdf |
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| 15/02/2023 | 10:00 - 12:00 | EWP statistics and Stats portal Monitoring of the EWP Network Registration Portal in DEV and PROD Introduction to discussion on APIs – DEG EAC Changes in API specifications
| Presentation: | View file |
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| name | 2023-02-15-InfrastructureForum.pdf |
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| 15/03/2023 | 10:00 - 12:00 | Invitation to a technical workshop in Thessaloniki EWP Statistics and Stats Portal Monitoring of the EWP Network Registration Portal in DEV and PROD Changes in API specifications
| Presentation: | View file |
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| name | 2023-03-15-InfrastructureForum.pdf |
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Terminate&Modify - Voting results: | View file |
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| name | TerminateModify-VotingResults.pdf |
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| 19/04/2023 | 10:00 - 12:00 | EWP Statistics and Stats Portal Monitoring of the EWP Network DG EAC - Introduction to changes in API specifications Changes in API specifications
| Presentation: | View file |
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| name | 2023-04-19-InfrastructureForum.pdf |
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| 17/05/2023 | 10:00 - 12:00 | EWP Statistics and Stats Portal Monitoring of the EWP Network DG EAC - Voting results Changes in API specifications
| Presentation: | View file |
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| name | 2023-05-17-InfrastructureForum.pdf |
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Terminate&Mapping - Voting results: | View file |
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| name | TerminateMapping-VotingResults.pdf |
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| 31/05/2023 | 10:00 - 12:00 | | Presentation: | View file |
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| name | 2023-05-31-InfrastructureForum.pdf |
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| 21/06/2023 | 10:00 - 12:00 | | Presentation: | View file |
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| name | 2023-06-21-InfrastructureForum.pdf |
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| 19/07/2023 | 10:00 - 12:00 | | Presentation: | View file |
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| name | 2023-07-19-InfrastructureForum.pdf |
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| 20/09/2023 | 10:00 - 12:00 | Workshop in October in Warsaw Monitoring of the EWP Network EWP IT Service Catalogue Registration Portal in the DEV Network IIAs 6.3.0 and 7.0.0 - GitHub issues
| Presentation: | View file |
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| name | 2023-09-20-InfrastructureForum.pdf |
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| 18/10/2023 | 10:00 - 12:00 | | Presentation: | View file |
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| name | 2023-10-18-InfrastructureForum.pdf |
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DELETE - summary of the chat from the workshop: | View file |
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| name | 2023-10-06-DeleteWorkshopChat.xlsx |
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DELETE. MODIFY, switch v6 to v7 - scenarios: | View file |
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| name | 2023-10-14-Delete ModifyScenarios.xlsx |
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| 15/11/2023 | 10:00 - 12:00 | | Presentation: | View file |
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| name | 2023-11-15-InfrastructureForum.pdf |
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IIA DELETE and IIA Approval summary: | View file |
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| name | 2023-10-28-DeleteSummary.pdf |
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DELETE. MODIFY, switch v6 to v7 - scenarios: | View file |
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| name | 2023-10-28-DeleteModifyScenarios.xlsx |
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| 13/12/2023 | 10:00 - 12:00 | Registration Portal in the DEV and PROD networks EWP Monitoring System EWP Developers Guide Validators in the EWP DEV Registry. Towards IIAs version 7.0.0 (message from DG EAC, testing schedule, GitHub issues)
| Presentation: | View file |
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| name | 2023-12-13-InfrastructureForum.pdf |
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Message from DG EAC: | View file |
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| name | 2023-12-13-IF-EAC.pdf |
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Terminated as a whole - scenario | View file |
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| name | 2023-12-01-TerminatedAsWhole.xlsx |
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| title | Infrastructure Forum meetings in 2022 |
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Date | Time | Key agenda points | Resources |
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10/02/2022 | 10:00 - 12:00 | EWP technical update Testing reports among 3PP (EUF) ESCI FWC and upcoming meetings (EUF) Erasmus+ App further developments (DG EAC) ESI roll-out (DG EAC) Timeline for deployment of new APIs
| Presentation: | View file |
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| name | 2022-02-10-InfrastructureForum.pdf |
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Presentation by DG EAC: | View file |
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| name | 2022-02-10-InfrastructureForum-DGEAC.pdf |
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| 02/03/2022 | 10:00 - 12:00 | About Infrastructure Forum meetings Changes in specifications Timeline for deployment Good practices in the network Future activities – tracking system and statistical reports Message from DG EAC
| Presentation: | View file |
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| name | 2022-03-02-InfrastructureForum.pdf |
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Q&A: | View file |
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| name | 2022-03-02-InfrastructureForumQA.pdf |
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| 06/04/2022 | 10:00 - 12:00 | Organization of the Infrastructure Forum and other communication channels Decision making Changes in specifications Pending issues Future activities – Conformance validation and testing
| Presentation: | View file |
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| name | 2022-04-06-InfrastructureForum.pdf |
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| 20/04/2022 | 10:00 - 12:00 | API specifications Manifest files
| Presentation: | View file |
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| name | 2022-04-20-InfrastructureForum.pdf |
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Manifest files: | View file |
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| name | 2022-04-06-ManifestFiles.pdf |
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| 04/05/2022 | 10:00 - 12:00 | | Presentation: | View file |
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| name | 2022-05-04-InfrastructureForum.pdf |
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| 25/05/2022 | 10:00 - 12:00 | API specifications Statistics Registration Portal and EWP Admin attribute ECHE Holders list, data cleaning, EWP Stats Portal
| Presentation: | View file |
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| name | 2022-05-25-InfrastructureForum.pdf |
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| 22/06/2022 | 10:00 - 12:00 | API specifications - summary Statistics - with support from DG EAC Registration Portal Reinforcement (Action ) Plan - with support from EUF and DG EAC
| Presentation: | View file |
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| name | 2022-06-22-InfrastructureForum_v2.pdf |
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| 29/06/2022 | 10:00 - 12:00 | Presentation of the Reinforcement Plan | Presentation: | View file |
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| name | EWPInteroperabilityReinforcementPlan_v2.pdf |
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| 26/07/2022 | 10:00 - 12:00 | Workshops in September in Warsaw Registration Portal Recent changes in API specifications Statistics - specification and timeline ECHE List API and EWP Stats Portal
| Presentation: | View file |
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| name | 2022-07-26-InfrastructureForum.pdf |
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| 17/08/2022 | 10:00 - 12:00 | Statistics - results and further steps Registration Portal Registry EWP Stats Portal Logging requests and responses Workshops in September in Warsaw
| Presentation: | View file |
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| name | 2022-08-17-InfrastructureForum.pdf |
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| 19/10/2022 | 10:00 - 12:00 | EWP Statistics and Stats Portal Monitoring of the EWP Network Registration Portal in DEV and PROD - further steps Registry and a large catalogue file Changes in API specifications Changes in manes, ounits, SCHAC
| Presentation: | View file |
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| name | 2022-10-19-InfrastructureForum.pdf |
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EWP Statistics and Stats Portal: | View file |
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| name | 2022-10-19-TrackingSystem.pdf |
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| 16/11/2022 | 10:00 - 12:00 | EWP Statistics and Stats Portal Monitoring of the EWP Network Registration Portal in DEV and PROD - further steps Changes in API specifications
| Presentation: | View file |
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| name | 2022-11-16-InfrastructureForum.pdf |
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| 14/12/2022 | 10:00 - 12:00 | EWP Statistics and Stats Portal Monitoring of the EWP Network Registration Portal in DEV and PROD - further steps Changes in API specifications
| Presentation: | View file |
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| name | 2022-12-14-InfrastructureForum.pdf |
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Voting results: | View file |
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| name | 2022-12-14-Voting.xlsx |
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Technical workshops
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| title | Technical workshops in 2024 |
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Date | Event | Summary |
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19/02/2024 20/02/2024 | Workshop in Thessaloniki | View file |
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| name | 2024-02-19-workshopThessaloniki.pdf |
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| View file |
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| name | EWP IIA V7 Technical Workshop in Thessaloniki - February 2024.pdf |
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| Over 50 participants took part in the workshops (remotely and on-site) organised at the Aristotle University of Thessaloniki, among whom were representatives of the EWP Dashboard, 3rd-party providers, and in-house solutions. The event was focused on testing the major version upgrade of inter-institutional agreements (IIAs - v7.0.0) with different systems.The number of testing sessions performed during the workshop was 25. |
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| title | Technical workshops in 2023 |
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Date | Event | Summary |
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30/03/2023 31/03/2023 | Workshop in Thessaloniki | More than 100 participants registered for the workshop, on-site and remote. The mobility software providers had an excellent opportunity to test their implementations, real-time, in an open and friendly environment, where issues encountered could be addressed without delays on the spot by the participating development teams. More than 30 testing sessions took place during the 2-day workshop. Testing partners were urged by the hosts to record their testing sessions, and provide feedback on how the testing session went, in a collaborative manner, in a spreadsheet, shared among all participants during the workshop. | 03/10/2023
04/10/2023 | Workshop in Warsaw for the mobility software providers, implementing version 6.3.0 and 7.0.0 of IIAs | View file |
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| name | 2023-10-03-ChangesInFamilyIIA.pdf |
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| View file |
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| name | IIAs 6.3.0 - delete and modify - implementation in USOS.pdf |
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| View file |
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| name | 2023-10-06-DeleteWorkshopChat.xlsx |
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| Over 50 participants took part in the workshops (both remotely and on-site) organised at the University of Warsaw, among whom were representatives of the EWP Dashboard, 3rd-party providers, and in-house solutions. The event was focused on testing the inter-institutional agreements (IIAs) functionality with different systems. Moreover, IT colleagues had a chance to discuss their doubts and issues concerning the upcoming IIA functionality updates in the EWP network with the EWP consortium. |
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