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Benefits of using Erasmus Without Paper

Erasmus Without Paper allows your Higher Education Institution (HEI) higher education institution to digitalise their Erasmus+ mobility management processes. The main principle behind EWP Erasmus Without Paper is that you keep using your existing system for managing student mobility and that this system is . This system needs to be connected to the EWP networkErasmus Without Paper network and information can be exchanged. Instead of printing a PDF or a paper copy of e.g. an Inter-Institutional agreement or a Learning Agreement, you will be able to sign approve the "documents online" and send them directly via your software system to your partner institution which will also digitally sign them.

The mobility process cut into pieces

The Erasmus+ mobility for studies entails a whole set of processes that facilitate such mobility. Oftentimes in this process communication is needed between the sending (or home) HEI  higher education institution and the receiving (or host) HEIhigher education institution. In general one can describe the mobility flow as follows (sometimes steps are repeated/ordered somewhat differently):

1. HEIs Higher education institutions need to approve an Erasmus+ institutional agreement, see the comprehensive user guide on inter-institutional agreements published by the European Commission;
   
2. Sending HEI Sending higher education institution nominates the student at the receiving HEIhigher education institution;
3. Learning agreement needs to be worked out and signed by three parties (student, sending HEIhigher education institution, receiving HEIhigher education institution) before departure, see the comprehensive user guide on learning agreements published by the European Commission;
4. Student arrives at the receiving HEI and receiving HEI receiving higher education institution and receiving higher education institution needs to confirm the date of arrival;
5. Learning agreement might change. If so, it needs to be signed by three parties (student, sending HEIhigher education institution, receiving HEIhigher education institution), see the comprehensive user guide on learning agreements published by the European Commission;
6. Student departs from the receiving HEI and receiving HEI receiving higher education institution and receiving higher education institution needs to confirm the date of departure;
7. Receiving HEI Receiving higher education institution sends TOR to sending HEIhigher education institution.

For each of the steps that require communication (or data exchanges) between the sending HEI sending higher education institution and the receiving HEI EWP receiving higher education institution Erasmus Without Paper comes into play. The processes above are translated into technical so-called APIs (Application Programming Interface) that facilitate system-to-system communication, allowing users to manage their part of the process in their own system and use the EWP the Erasmus Without Paper network whenever confirmation/approval/signatures are needed from the partner. In doing so EWP so Erasmus Without Paper replaces paper-based workflows by digital ones.