In many instances several people are involved in the administration of mobility processes. Therefore, enhanced EWP Dashboard supports a multiuser system that allows different levels of access.
To match the specific working patterns in each institution, different levels of access to the Dashboard can be determined and associated to the roles — e.g. an ‘Administrator’ role allows to upload lists of nominated students and communicate with students.
In this guide, you can find more information about creating or editing Accounts and Roles in the enhanced EWP Dashboard.
Table of contents:
In the enhanced EWP Dashboard, open My University>Accounts & Access from the main menu on the left. You will see two tabs on the top side: Accounts and Roles.
Roles
By selecting the Roles tab you can see all created roles that are being used by your HEI’s IRO and the corresponding set permissions for each one.
In the default view, Roles are organized in a table format, with the following headers:
Name: Role’s title
Permissions: List of permissions set for the role
Edit Existing Roles
You can edit an existing Role by selecting the yellow pencil icon on its right:
After that, a pop up window appears in which you can edit the Role Name and add or remove Permissions.
You can remove a permission by clicking the x icon on its right:
You can add a permission by:
typing its name (e.g. “Managing IIAs”) or
by clicking on the arrow icon on the right and choosing the permission you want, from the drop-down menu that appears.:
Once you finish editing, you have to click on Save Changes and the window will close automatically.
A small window appears at the bottom left of your screen, informing you that the role you edited was updated successfully.
This message disappears after a few seconds.
Adding New Role
To create a new Role, you have to click on the Add New Role button on the bottom of the page.
After that, a pop up window appears in which you can fill the role’s details:
Role Name: you have to set a unique role name. Try something descriptive but short, that will help you understand role’s permissions easily and quickly just by reading it (e.g. Sign OLAs, All features, Applications only)
Permissions: choose the role’s permissions from the drop-down menu that appears by clicking the arrow icon.
Once you fill both fields, you have to click on Add New Role and the window will close automatically. You can now use the new role you created.
A small window appears at the bottom left of your screen, informing you that the new role created successfully.
This message disappears after a few seconds.
Delete Existing Roles
You can delete an existing Role by selecting the black bin icon on its right.
A confirmation window appears, informing you that by deleting this specific account the staff member won't be able to sign in.
Once you click Delete Role, the role is permanently deleted and a small window appears at the bottom left of your screen, informing you that the deletion was successful.
1. You can’t delete a role if it’s been assigned to an account.
2. Note that once you delete a Role you can’t restore it, but you can recreate it if needed in the future.
Accounts
By selecting the Accounts tab you can see all active accounts that are being used by your HEI’s IRO.
In the default view, Accounts are organized in a table format, with the following headers:
Name
Email
Phone
Role
Edit Existing Accounts
You can edit an existing Account by selecting the yellow pencil icon on its right:
After that, a pop up window appears in which all account’s details are editable.
Once you finish editing, you have to click on Save Changes and the window will close automatically. A small window appears at the bottom left of your screen, informing you that the account you edited was updated successfully.
This message disappears after a few seconds.
Adding New Account
To create a new Account, you have to click on the Add New Account button on the bottom of the page.
After that, a pop up window appears in which you can fill the account’s details:
Account Name: you can set IRO’s full name or something similar to that
Account Email: IRO’s email address
Phone Code & Phone Number
Role: choose a role for the account. See more info here.
Once you fill all details, you have to click on the Add New Account button and the window will close automatically. When accounts are created for new colleagues, they will receive an automatic notification to set their own password, which means they will have their own login credentials.
Note that you can add the Phone Number only if you have selected a Phone Code first.
Also, a small window appears at the bottom left of your screen, informing you that the account was created successfully.
This message disappears after a few seconds.
Delete Existing Accounts
You can delete an existing Account by selecting the black bin icon on its right.
A confirmation window appears, informing you that by deleting this specific account the staff member won't be able to sign in.
Once you click Delete Account, the account is permanently deleted and a small window appears at the bottom left of your screen, informing you that the deletion was successful.
This message disappears after a few seconds.
Note that once you delete an Account you can’t restore it, but you can recreate it if needed in the future.