Upload IIAs
In order to import IIAs from a .csv file, you first have to visit the IIA>Import IIA menu on the enhanced EWP Dashboard.
By clicking on the Choose File button you can browse your local files and select the csv file you want to upload.
Εxcel file types different than .csv, such as .xls, .odt, won’t work.
You can find a template .csv file here:
The template file can be divided into 4 sections:
1. The first section contains information about the HEIs involved in the IIA and the contact details of the corresponding contact persons. The first section has 9 values in total. You can see the section’s fields below:
Creator OUnit | Creator Contact Name | Creator Contact Email | Creator Contact Phone | Partner EC | Partner OUnit | Partner Contact Name | Partner Contact Email | Partner Contact Phone |
|---|---|---|---|---|---|---|---|---|
Test | Creator User | creator@example.test | 12345678 | B TESTING99 | Faculty of humanities | Partner User | partner@example.test | 654654655 |
2. The rest 4 sections correspond to the 4 cooperation conditions of the IIA and each one represents a different mobility type (Student Studies, Student Traineeship, Staff Training, Staff Teacher). Each cooperation condition has 15 values.
You may remove or add cooperation condition sections (15 columns each) from the .csv template according to your needs.
The sections' fields are:
Sender EC | Receiver EC | Sending OU | Receiving OU | Start Academic Year | End Academic Year | Mobilities Per Year | Subject Area | Mobility Type | Total Months Per Year Per Mobility | Study Cycle | Blended | Total Days Per Year Per Mobility | Recommended Language Skill | Other Information |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
LUXTESTING99 | B TESTING99 | Test | Faculty of humanities | 2022/2023 | 2023/2024 | 10 | 0119;Education, not elsewhere classified; | Student studies | 6 | 5;6;7 | 1 | 0 | EN;C1;0021;Arts | Test |
Next you have to confirm that you are authorized to upload the personal data and information included in the IIAs, by checking the confirmation box. After that you can click the Upload button.
If any error occurs with your .csv, you will see a red message with the file’s value that causes the problem.
In the confirmation window that appears, click Upload.
In the next screen, you will see a progress bar and- once the upload is over- a message box at the bottom right of the page indicating that you imported the IIA successfully.
You can now click the Return to IIA Listing or Return to Upload Page buttons or use the menu at the left of the page.
Quick Guide:
